Frequently Asked Questions

 

Can we bring our own food or hire our own caterer?

Thanksgiving Point requires all food and beverage be purchased through Thanksgiving Point catering. No outside food or beverage may be brought into any banquet facility and no leftover food may be taken from the premises.

Can I bring my own wedding cake or do I have to buy it through you?

Thanksgiving Point allows clients to bring in outside wedding cakes for a fee of $100. If the wedding cake is ordered through Thanksgiving Point, the $100 fee is waived. We use Cake-a-licious, Wedding Cakes by Dawna, Dippidee, and Carries Cakes for our wedding cakes.

Can I take the leftover food home with me?

Because of health regulations, Thanksgiving Point does not allow leftover food or beverages to be taken off the premises from any banquet event.

What are your catering minimums?

Thanksgiving Point has catering minimums for each type of banquet event. For breakfasts, lunches, and dinners, the minimum catering order is 20 guests when ordering off the respective menus. For flowing receptions, the catering minimum is 50 guests when ordering a package and $1500 when ordering a la carte. The catering minimum is based on the cost of the food excluding taxes and service fees.

When do I need to give you my menu?

Menu selections are required four weeks in advance of your function. If the menu is not received within 7 days of the function, Thanksgiving Point reserves the right to choose the menu for the client. Changes to the menu can be made up to one week prior to the function. Any changes made within 72 hours of the function date will be subject to an additional 30% service fee.

When do I need to give you my final headcount?

A final guarantee of attendance is due seven days before your function date. The final guarantee cannot be decreased once given. Any increase to the final number within 72 hours of the event is subject to a 30% service fee.

How do I reserve a space for my event?

Thanksgiving Point requires a signed contract and deposit in order to reserve a function space. The deposit is non-refundable but is applied to the balance. Once the deposit and signed contract is received, the function space is reserved. If the contract and deposit are not received by the due date, Thanksgiving Point reserves the right to release the function space without notice.

What happens if I need to cancel?

Unfortunately, with any cancellation, the deposit is non-refundable. If you cancel more than 3 months before the event, the only penalty is the non-refundable deposit. If you cancel between 3 months and 45 days before the event, you are required to pay a cancellation fee equal to the room rental cost plus 30% of your food and beverage cost, plus any special orders. If you cancel within 45 days of your event, you are required to pay a cancellation fee equal to the room rental cost plus 100% of your food and beverage cost, plus any special orders. If you haven’t submitted your menu before your cancellation request, the food and beverage costs will be estimated based on the type of event: breakfast or reception - $9.95 per person; lunch - $16.95 per person; dinner – $28.95 per person.

Can I reschedule or change my event date?

Rescheduling an event is subject to availability and is dependent on how far in advance you ask to reschedule. Rescheduling is determined on a case-by-case basis and may incur additional costs or rental fees.

What is your alcohol policy?

With exception of the Golf Course Clubhouse, Thanksgiving Point doesn’t allow alcohol. For events in the Great Room (located at the Clubhouse), clients can arrange bar service through their event manager. Please contact your event manager for more details.

How long can I get the room for?

For corporate events or social events, rooms are rented in up to 4-hour blocks. For ceremonies and wedding luncheons, rooms are rented in 2-hour blocks. For daytime receptions, spaces are rented from morning until 3pm and for evening receptions, spaces are rented from 4pm until 10pm. For additional set-up time or after-hours rentals, an additional rental fee may apply.

How much time do I have to set-up for my event?

The time denoted on your contract includes the beginning time the space is available for your use. This includes any set-up or decoration time. Additional set-up time is subject to availability and additional rental fees may apply.

Q: How do I calculate my final count?

Thanksgiving Point highly recommends getting RSVPs for your event, especially if you are serving food. For flowing receptions, we recommend estimating one guest per invitation sent or 60% of the number of individual people you invite. Of course, the number of actual attendees will vary from event to event, so please adjust your count accordingly for your guest list.

What kind of decorations can I bring?

You are free to bring your own decorations as long as they do not damage any of our fixtures, walls, structures, landscaping or furniture. Any tents or special set-up must be ordered and arranged by Thanksgiving Point. Please let your event coordinator know about any decorations you are planning to bring.

What is the difference between a plated and buffet menu?

Buffet-style service is when your guests make their own plates at the buffet and then return to their seats. Plated-style service is served to your guests at their tables in courses: salad, entrée, and dessert. We offer both plated and buffet-style service for lunches and dinners. For outdoor events, we only offer buffet-style service. All receptions are served buffet-style.

Can I let my guests choose between two different entrees?

Thanksgiving Point catering does not offer a choice menu for dinners or luncheons. This is where your guests can choose between two or three selections for their entrée. We do offer a multiple entrée buffet where your guests can choose one or more entrees you’ve select for your buffet. We also offer a duo entrée for plated dinners and lunches. This is where both entrees would be on the same plate for all of your guests.

What happens if it is bad weather for my outdoor event?

For outdoor events, we recommend you reserve a back-up room in case of inclement weather. Most of our medium-sized rooms can be reserved for only $100 for a weather back-up. If you decide not to reserve a back-up room, we will do our best to accommodate your event indoors, but it is subject to room availability. A decision to have the event indoor or outdoor must be made 6 hours before the start of your event to allow time for set-up. Making a decision after this cut-off time may result in delays or additional set-up fees.

What is the difference between a flowing reception and a dinner reception?

A flowing reception is also known as an open house. Guests will come and go at different times throughout the evening and only stay for about 20 minutes or so. Not all guests will need to be seated at the same time. A dinner reception is when all the guests come at the same time, eat a seated dinner (either buffet-style or plated-style service) and stay the entire time of the reception.

What is the difference between a wedding lunch or dinner and a lunch or dinner reception?

A wedding luncheon is typically a meal with close family and friends that takes place in between the ceremony and reception. It usually includes a program or speaking, but doesn’t include cutting a wedding cake or dancing. A wedding dinner is very similar except it is held in the evening before the reception or the night before the wedding. If the lunch or dinner is replacing the reception, Thanksgiving Point calls it a Lunch Reception or a Dinner Reception. Typically, it would include some or all of the reception events like cutting the wedding cake, tossing bouquets, dancing, etc.

What is a Fairy Godmother?

A Fairy Godmother is the bride’s assistant for the evening. She is there from when the bride arrives to when the bride leaves and is available to help the bride with whatever she needs. She helps manage the schedule of events (when to cut the cake, etc.), pins on corsages, has safety pins and bandaids for emergencies, or can help with whatever else the bride needs.

Can we throw rice or birdseed during our send-off?

Thanksgiving Point does not allow small, hard-to-clean-up items like rice, birdseed or confetti to throw during send-offs. We allow bubbles, bells, rose petals or sparklers. The client is responsible for cleaning up any item used, if not provided by Thanksgiving Point.

Can we throw rice or birdseed during our send-off?

Thanksgiving Point does not allow small, hard-to-clean-up items like rice, birdseed or confetti to throw during send-offs. We allow bubbles, bells, rose petals or sparklers. The client is responsible for cleaning up any item used, if not provided by Thanksgiving Point.

What is the Service Fee and what do you charge it on?

We charge a 19.5% service charge on everything except the rental for the facility. When this fee is charge to things like the food or cake, it pays for the servers to serve the food and the dishes to serve it with and on. For items like linens or audio visual equipment, it pays for the coordinating, set-up, and clean-up of the items. For our floral services, we only charge 5% instead of 19.5% as a set-up fee.